We are seeking a highly organized, dependable, and proactive Personal Assistant (Lifestyle & Family Assistant) to provide comprehensive personal support to a busy executive in the fitness and wellness industry. This role is focused on managing day-to-day personal, household, and family-related responsibilities, creating structure, reducing administrative burdens at home, and ensuring the executive's personal life runs efficiently.

The ideal candidate is resourceful, discreet, detail-oriented, and capable of anticipating needs before they arise. They should be comfortable juggling multiple responsibilities, coordinating with vendors and service providers, and handling sensitive information with the utmost confidentiality.

The Personal Assistant will oversee the executive's personal schedule, family logistics, household administration, errands, appointments, and lifestyle management. They will serve as a trusted support partner, ensuring personal commitments are well coordinated, household operations run smoothly, and administrative tasks are handled efficiently.

This position requires exceptional organizational skills, sound judgment, flexibility, and the ability to adapt in a fast-paced environment.

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Personal & Lifestyle Management

• Manage the executive's personal calendar, appointments, and non-business commitments.
• Coordinate social engagements, personal events, and special occasions.
• Book travel, accommodation, transportation, and leisure activities for the executive and family.
• Assist with personal shopping, gift sourcing, and other lifestyle-related requests.
• Research and recommend products, services, and vendors as needed.
• Household Administration
• Create and maintain systems that improve household organization and efficiency.
• Coordinate domestic staff schedules and monitor performance where applicable.
• Manage household service providers, including cleaners, maintenance personnel, utility providers, and contractors.
• Track household expenses, subscriptions, renewals, and recurring payments.
• Maintain organized records of warranties, receipts, service agreements, and household documentation.
  Family Support
• Coordinate family schedules, school-related activities, extracurricular programs, and appointments.
• Schedule medical, dental, grooming, and wellness appointments for family members.
• Assist with planning birthdays, family celebrations, holidays, and other events.
• Coordinate childcare logistics where required.
• Candidates should possess effective Diary Management and scheduling skills.
• Candidates should possess solid Administrative Assistance and Clerical Skills.
• Strong written and verbal communication skills, with the ability to interact professionally at all levels.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
• Proficiency with office productivity tools (e.g., word processing, spreadsheets, email, calendar applications).
• Demonstrated ability to handle confidential information with discretion and integrity.
• Previous experience supporting senior leadership or executives is highly beneficial.
• Relevant certification or coursework in administration or office management is an advantage.
• Ensure important family dates and commitments are well organized and communicated.
  Administrative Support
• Handle personal correspondence, forms, and documentation.
• Organize and maintain digital and physical filing systems.
• Prepare reminders, checklists, and weekly schedules for personal commitments.
• Monitor outstanding personal tasks and ensure timely completion.
• Liaise with banks, service providers, schools, and other external parties on personal matters.
  Errands & Coordination
• Run or coordinate personal errands efficiently.
• Arrange deliveries and collections.
• Coordinate vehicle servicing, insurance renewals, registrations, and maintenance schedules.
• Ensure household supplies and personal essentials are adequately stocked.
• Resolve day-to-day personal and household issues promptly.
  Planning & Organization
• Develop systems and routines that reduce administrative workload.
• Maintain task trackers and follow up on outstanding personal action items.
• Anticipate upcoming needs and proactively plan ahead.
• Recommend improvements that enhance organization and efficiency in the executive's personal life.

• Bachelor's degree or HND in Business Administration, Hospitality, Office Administration, Social
• Sciences, or a related field is an advantage.
• Minimum of 2–4 years' experience as a Personal Assistant, Family Assistant, Lifestyle Assistant,
• Executive Household Assistant, or in a similar role.
• Experience supporting busy professionals or high-net-worth individuals is an added advantage.
• Required Skills & Competencies
• Excellent organizational and multitasking skills.
• Strong time management and prioritization abilities.
• High level of discretion, integrity, and confidentiality.
• Strong written and verbal communication skills.
• Exceptional attention to detail.
• Resourceful with excellent problem-solving skills.
• Ability to anticipate needs and work proactively.
• Strong interpersonal and relationship management skills.
• Calm and adaptable under changing priorities.
• Good negotiation and vendor management skills.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Ability to use digital calendars, reminders, and task management tools effectively.
• Key Performance Indicators (KPIs)
• Timely coordination of appointments and personal schedules.
• Efficient management of household operations and vendors.
• Reduction in missed appointments, scheduling conflicts, or overdue tasks.
• Timely completion of errands and personal requests.
• Accuracy and organization of household records and documentation.
• Executive satisfaction with personal support and responsiveness.
• Effective coordination of family logistics and events.
• Improvement in household structure and administrative efficiency.

Ideal Candidate Profile

The ideal candidate is highly dependable, organized, and service-oriented, with a natural ability to create order from complexity. They are proactive, trustworthy, and able to manage sensitive personal matters with professionalism and discretion. They enjoy solving problems, coordinating multiple moving parts, and supporting others behind the scenes.
This role is ideal for someone who takes pride in helping busy professionals maintain a well-organized, balanced, and stress-free personal life.

Qualified? Send CV here: [email protected]

 Please use job title as subject of the email

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