We are seeking a highly organised, proactive, discreet, and detail-oriented Executive Assistant* to provide high-level support to the Executive and help ensure the smooth running of daily business activities.

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1. Executive & Calendar Management

• Manage the Executive’s calendar, appointments, meetings, and daily scheduled.
• Prioritise competing requests and ensure the Executive is adequately prepared for upcoming engagements.
• Screen and prioritise calls, emails, messages, and requests requiring the Executive’s attention.

2. Meetings & Communication

• Prepare meeting agendas, briefing materials, presentations, and relevant documents.
• Attend meetings, take accurate minutes, record decisions, and maintain action-point trackers.
• Communicate with clients, partners, senior staff, and other stakeholders on behalf of the Executive when required

3. Business & Research Support

• Conduct research on companies, clients, properties, market opportunities, and other business-related matters.
• Prepare concise briefs, summaries, and background information to support meetings and business decisions.
• Assist with the preparation of proposals, presentations, reports, and other executive-level documents.

4. Follow-Up & Task Management

• Track tasks, deadlines, commitments, and outstanding matters assigned by the Executive.
• Follow up with responsible individuals and provide clear status updates.
• Identify delays or issues early and escalate matters that require the Executive’s intervention.

5. Travel & Logistics

• Plan business trips, including flights, accommodation, transportation, itineraries, and schedules.
• Make arrangements for meetings, property inspections, events, and other official engagements.
• Ensure all logistics are confirmed and properly organised ahead of time.    

6. Records & Confidential Information

• Maintain an organised and accessible filing system for contracts, reports, correspondence, records, and other important documents.
• Handle confidential business and personal information with absolute discretion.
• Ensure important documents and information are properly stored and readily available when required.

7. External & Operational Liaison

• Liaise with clients, vendors, consultants, service providers, agents, and business partners as directed.
• Obtain information, quotations, updates, and other requirements from external parties when necessary.
• Represent the Executive professionally in assigned communications and engagements.

8. Real Estate & Business Support

• Assist with administrative aspects of property-related activities, including inspections, documentation, appointments, and stakeholder communication.
• Support the Executive with business projects and other assignments requiring coordination, research, and follow-through.
• Take on ad-hoc executive assignments requiring sound judgement, initiative, and confidentiality.

• Bachelor’s degree in Business Administration, Management, Estate Management, or a related field.
• 2–3 years of proven experience as an Executive Assistant, Personal Assistant, Executive Secretary, or in a similar role.
• Previous experience supporting a senior executive, business owner, or senior management is preferred.
• Excellent written and verbal communication skills.
• Strong proficiency in Microsoft Office and Google Workspace.
• Strong organisational, research, analytical, and problem-solving skills.
• Ability to manage multiple priorities and work effectively under pressure.
• Strong attention to detail and excellent follow-through.
• High level of professionalism, discretion, and confidentiality.
• Ability to anticipate needs, take initiative, and work with minimal supervision.
• Experience in real estate is an added advantage.

HOW TO APPLY

Interested candidates should send their CV via WhatsApp to 0902 119 8742 or email to [email protected] with “Executive Assistant” as the subject.

Only candidates who meet the experience requirements should apply.

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